How many buggies does an open day need

It depends on the size of the campus and the programme, and it is set by the busiest window rather than the total attendance. Send us the map and the timetable and we will suggest a starting number.

Can you provide an accessibility shuttle for visitors

Yes, and it is worth planning as its own service so it is reliably available. A wheelchair-access buggy lets a visitor travel in their own chair between buildings.

Can we hire for other campus events too

Yes. Graduations, conferences, alumni events and estates work are all common, and hiring for the specific period usually makes more sense than owning a fleet for occasional use.

Golf buggy hire for university open days and large campuses

By James Brown · Updated 27 July 2026 · 6 minute read

White electric buggy on a tarmac path at a visitor attraction with families walking nearby

Universities hire golf buggies mainly for open days and large-campus events, to move visitors and families between distant car parks, buildings and talks on a tight schedule, and to support accessibility for anyone who cannot manage the distances. The peak is the arrival window and the moves between sessions.

Key takeaways

A campus open day is a scheduling problem across a site built for a fifteen minute walk.
The peak is arrival and the shift between talks, so plan for the busiest window.
An accessibility shuttle lets every prospective student join the day fully.
The same buggies help across the year for events, moves and campus logistics.

The open day problem

A university open day asks families to cross a campus that was laid out over decades, on a schedule of talks and tours that assumes they can get from one building to the next in time. For a visitor who does not know the site, and especially for anyone who cannot walk it quickly, that is where a good day turns stressful and a talk gets missed.

A buggy shuttle answers that. It carries visitors from the distant car park to registration, moves families between the departments they want to see, and keeps the day running to its timetable. It also leaves a good impression, which on an open day is part of the point.

Plan for the peaks

Open day movement is not steady. It spikes at the morning arrival window and again as each round of talks ends and the next begins. The number of buggies you need is set by those peaks, not by the total number of visitors across the day.

That usually means a people mover, and sometimes more than one running set routes during the busy windows. Tell us the campus map and the programme and we will size it around the pinch points rather than the headline attendance.

Accessibility for every visitor

A large campus is a real barrier for a prospective student or a family member with limited mobility, and an accessibility shuttle is a straightforward way to make sure the day is open to everyone. A wheelchair-access buggy lets a visitor travel in their own chair between the buildings they came to see.

It is worth planning as its own service so it is reliably available rather than borrowed from the general shuttle when it happens to be free. We can advise on a sensible provision for the size of the day.

Working out what this costs for your own event? Tell us the venue and dates and you will have an itemised written quote within one working hour.

Get a quote

Beyond the open day

The same buggies earn their keep across the year: graduation and alumni events, conferences hosted on campus, moving equipment during term, and helping estates teams cover a large site. Because the need comes and goes, hiring for the specific event or period often makes more sense than owning and maintaining a fleet.

We deliver on a trailer, priced on the distance to the campus, and where a vehicle may run is agreed with the university's own estates and events team. For anything running over more than a day, we will ask about charging before delivery.

Common questions

How many buggies does an open day need: It depends on the size of the campus and the programme, and it is set by the busiest window rather than the total attendance. Send us the map and the timetable and we will suggest a starting number.
Can you provide an accessibility shuttle for visitors: Yes, and it is worth planning as its own service so it is reliably available. A wheelchair-access buggy lets a visitor travel in their own chair between buildings.
Can we hire for other campus events too: Yes. Graduations, conferences, alumni events and estates work are all common, and hiring for the specific period usually makes more sense than owning a fleet for occasional use.